Conference Swag Bags for 8,000 Attendees
A US tech conference organizer needed 8,000 branded canvas tote bags with full-color sponsor logos for their annual conference in Austin.
Client identity anonymized per NDA. Reference contacts available upon qualified inquiry.
The Challenge
The bags needed to display 4 sponsor logos in full color on one side and the event brand on the other. Artwork arrived in mixed formats (PNG, AI, PDF) with different color profiles. Turnaround was only 21 days including international shipping.
Our Solution
We recommended heat transfer printing for the full-color sponsor side to ensure color accuracy across all 4 logos, paired with 1-color screen print on the reverse for cost efficiency. Our design team normalized all artwork to CMYK and produced digital proofs within 48 hours.
Results
- 8,000 bags delivered to Austin Convention Center in 19 days
- Color accuracy Delta-E under 3.0 on all sponsor logos
- 100% on-time delivery — bags were at registration desks before load-in
- Client signed a 3-year exclusive supplier agreement
“From artwork approval to delivery, the communication was transparent at every step. The bags were a hit at registration.”
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