Custom Bag Specification Checklist
A complete procurement checklist used by buyers at Fortune 500 retailers and event agencies. Save hours of back-and-forth with your supplier.
How to use this checklist: Print it or share it with your procurement team. Completing every section before contacting a factory will cut your quote turnaround time in half and reduce miscommunication by up to 70%.
1. Material Selection
- Define end-use scenario (retail, events, corporate gifts, grocery)
- Choose base material: cotton canvas, organic cotton, non-woven PP, or polyester
- Specify GSM or fabric weight (120–400 GSM depending on load requirements)
- Confirm certification needs: GOTS, OEKO-TEX, FSC, or recycled content
- Request fabric swatches for tactile approval before production
2. Print Method & Artwork
- Match print method to design complexity: screen print (1–4 colors), heat transfer (full color), or embroidery (premium texture)
- Provide vector artwork in AI, EPS, or PDF format with outlined fonts
- Specify Pantone codes for brand color accuracy
- Define maximum print area and placement (front, back, gusset, handle)
- Request a digital proof and a physical pre-production sample
3. Sizing & Construction
- Confirm bag dimensions: width × height × depth (gusset)
- Specify handle type and length: short handles, long shoulder straps, or cross-body
- Choose closure: open top, magnetic snap, zipper, or drawstring
- Add functional details: inner pockets, reinforced bottom, key clip
- Verify weight capacity and stitch strength for intended load
4. Order Logistics
- Confirm MOQ and negotiate tiered pricing for volume breaks
- Agree on Incoterms: EXW, FOB, CIF, or DDP
- Request production timeline with milestone checkpoints
- Define QC standard: AQL 1.0, 2.5, or 4.0
- Clarify packaging: individual polybag, carton specs, and palletization
5. Supplier Vetting
- Verify factory audits: BSCI, Sedex, or ISO 9001 certification
- Request references from clients in your region or industry
- Evaluate sample quality, communication speed, and English fluency
- Confirm payment terms and trade assurance options
- Review intellectual property protections and NDA willingness
Need Help Filling This Out?
Our product specialists can walk you through each section and recommend the best specifications for your project — no obligation.
Talk to a Specialist